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AI tools for teams and meetings
177 AI note takers, meeting assistants and productivity tools. Meeting recorders and summarizers plus workspace and productivity assistants.
How to read this page. The tools are grouped by category and are not ranked. Pricing labels come from vendors' own pages when we could confirm them. Always verify plans and limits on the vendor's site.
Productivity (131)
| Tool | What it does | Pricing | Link |
|---|---|---|---|
| Adobe Acrobat | PDF software with an AI Assistant for summaries and questions about documents. | See site | Official site |
| Airtable | Database and app-building platform with AI features for teams. | Freemium | Official site |
| Akiflow | Time-blocking planner that collects tasks from many apps, with AI assistance. | Free trial | Official site |
| ALICE | AI construction scheduling and simulation. | See site | Official site |
| Alloovium | Voice AI for construction site updates that turns spoken reports into records and follow-up actions. | See site | Official site |
| Any.do | To-do list, calendar and planner app with AI task features. | Freemium | Official site |
| Asana AI Studio | AI features and no-code AI workflows in Asana. | Freemium | Official site |
| Atlassian Rovo | AI search, chat and agents across Atlassian and connected apps. | See site | Official site |
| Autodesk Construction Cloud | Autodesk construction platform with AI. | See site | Official site |
| AutoSitu | AI operating system for the built world and construction. | See site | Official site |
| Avoice | AI-native workspace for architecture, engineering and construction. | Paid | Official site |
| Beautiful.ai | Presentation software that arranges slides automatically with AI. | See site | Official site |
| Bee AI | Wearable AI that listens and helps with daily tasks. | See site | Official site |
| Blockit | AI scheduling agent. | See site | Official site |
| Cal.com | Open-source scheduling platform with booking pages and AI phone agents. | Freemium | Official site |
| Calendly | Scheduling automation platform with AI features for meeting workflows. | Freemium | Official site |
| Canary Mail | Secure email app with an AI copilot for writing and summarizing email. | Freemium | Official site |
| Capacities | Note-taking app built around objects and links, with AI assistance. | Freemium | Official site |
| Chronicle | AI presentation tool for crafting visual, interactive presentations. | Freemium | Official site |
| Clean Email | Inbox cleaning tool that bulk-organizes, unsubscribes and filters email. | See site | Official site |
| ClickUp | Work management platform with ClickUp Brain AI across tasks, docs and chat. | Freemium | Official site |
| Clockwise | AI calendar assistant that finds focus time and helps reschedule meetings. | See site | Official site |
| Coda | Collaborative docs and tables platform with AI assistance. | Freemium | Official site |
| Constructable | AI-assisted construction project-management software covering bidding through project closeout. | See site | Official site |
| Craft | Docs and notes app with a built-in AI assistant. | Freemium | Official site |
| Decktopus | AI presentation maker that generates slide decks from a prompt. | Paid | Official site |
| Display | Workspace to create docs and apps with any agent in one place. | Freemium | Official site |
| Eightify | AI YouTube video summarizer extension. | Freemium | Official site |
| Elephas | Private AI assistant for your own documents on Mac and Windows that answers with sources. | Free trial | Official site |
| Evernote | Note-taking app with AI search, editing and transcription. | See site | Official site |
| Fabric | AI workspace and file organizer that connects files, notes and links across cloud apps. | Freemium | Official site |
| Foreman | Construction management platform with AI takeoffs, budgets, proposals, invoices and scheduling. | See site | Official site |
| Foxit | PDF editor and eSign software with AI assistant features. | See site | Official site |
| Fyxer AI | AI assistant that organizes your inbox and drafts replies. | See site | Official site |
| Gamma | AI design partner for presentations, websites and documents. | Freemium | Official site |
| GitBook | Documentation platform with AI search, assistants and docs that are readable by AI tools. | Freemium | Official site |
| Glasp | Social web highlighter with AI summaries. | Freemium | Official site |
| Glean | Enterprise AI platform connected to company data, with search, an assistant and agents. | See site | Official site |
| Goblin Tools | Free set of simple AI tools that break tasks into steps and help with tone and everyday communication. | See site | Official site |
| Goodnotes | Digital handwriting and note-taking app with AI features. | Freemium | Official site |
| Google Workspace with Gemini | Gemini AI built into Gmail, Docs, Sheets, Meet and other Workspace apps. | Paid | Official site |
| Guru | AI knowledge platform that keeps company information verified and answers employee questions. | See site | Official site |
| Heptabase | Visual note-taking app on whiteboards, with AI chat over your notes. | See site | Official site |
| HeyClicky | Desktop AI assistant for Mac and Windows that discusses what is on your screen, dictates text, and carries out tasks in apps. | Freemium | Official site |
| Highlight AI | Desktop AI assistant that sees your screen and helps with writing and workflows across apps. | Freemium | Official site |
| Howie | AI calendar assistant that schedules meetings over email. | See site | Official site |
| Hyper | AI work assistant that searches connected company tools, answers questions, and performs tasks and automations. | Freemium | Official site |
| Layla | AI trip planner. | See site | Official site |
| Limitless | AI pendant and app that records conversations and builds a searchable personal memory. | See site | Official site |
| Linear | Issue tracking and product development system with AI agents, triage and project tools. | Freemium | Official site |
| Loom | Screen recording and video messaging with AI summaries. | Freemium | Official site |
| Lucid | Visual collaboration suite (Lucidchart, Lucidspark) with AI. | See site | Official site |
| Lucidchart | Diagramming software with AI-assisted flowchart generation. | See site | Official site |
| MagicSlides | AI tool that creates presentation slides from text, PDFs and videos. | Freemium | Official site |
| Mailbutler | Email extension for Gmail, Outlook and Apple Mail with AI assistant, tracking and tasks. | Free trial | Official site |
| MailMaestro | AI email assistant for Outlook and Gmail that drafts replies and summarizes threads. | Freemium | Official site |
| Mapify | AI mind map generator from documents and videos. | Free trial | Official site |
| MaxAI | AI extension for reading, writing and replying on any site. | Freemium | Official site |
| Mem | AI chief-of-staff that organizes tasks, projects and notes. | Freemium | Official site |
| Microsoft 365 Copilot | Microsoft's AI assistant built into Word, Excel, PowerPoint, Outlook and Teams. | Free trial | Official site |
| MindMeister | Online mind mapping with AI. | Freemium | Official site |
| Mindtrip | AI travel assistant for planning and booking trips. | See site | Official site |
| Miro | Online whiteboard with AI features for brainstorming and diagramming. | Freemium | Official site |
| Missive | Collaborative email and chat inbox with AI drafting. | Freemium | Official site |
| monday.com AI | AI blocks, agents and assistants inside monday.com work management. | Freemium | Official site |
| Morgen | Calendar and task planner with an AI planner for daily scheduling. | Free trial | Official site |
| Motion | AI project, task and calendar planner that auto-schedules your work. | Paid | Official site |
| Mural | AI-powered visual workspace for team collaboration. | Freemium | Official site |
| mymind | Private AI-organized bookmarking and note app. | Paid | Official site |
| Napkin AI | Turns text into diagrams, charts and visuals. | Freemium | Official site |
| Notion AI | Search, generate, analyze and chat with AI inside Notion. | Freemium | Official site |
| Opusense AI | AI field-operations software that turns site photos and voice notes into inspection reports and tracked tasks. | See site | Official site |
| Otio | AI research and writing workspace for summarizing documents, videos and web pages. | Freemium | Official site |
| Pally | AI personal assistant reached by text or Telegram that remembers context, manages communications, researches requests, and arranges bookings. | Freemium | Official site |
| PDFelement | Wondershare PDF editor with AI summarization, translation and chat. | See site | Official site |
| PDFgear | Free PDF editor with a built-in AI copilot for editing and chatting with PDFs. | See site | Official site |
| PermitPortal | AI land-development intelligence for site selection, due diligence, permit schedules and regulatory monitoring. | See site | Official site |
| Pitch | Collaborative presentation tool with AI slide generation. | Freemium | Official site |
| Plus AI | AI assistant for creating and editing presentations in PowerPoint and Google Slides. | Free trial | Official site |
| Postal | AI virtual mailbox that digitizes physical mail and supports business compliance tasks. | See site | Official site |
| Presentations.AI | AI presentation maker that generates branded slide decks from prompts. | Freemium | Official site |
| Prezi | Presentation software with an AI generator for creating presentations. | Freemium | Official site |
| Procore | Construction management platform with Procore AI. | See site | Official site |
| Raycast | Mac launcher with an AI assistant and extensions. | Freemium | Official site |
| Readwise Reader | Read-it-later app with an AI assistant (Ghostreader) for summarizing and asking about saved content. | Free trial | Official site |
| Recall | Summarizes articles, videos and podcasts and saves them into a personal knowledge base. | Freemium | Official site |
| Reclaim.ai | AI calendar app that auto-schedules tasks, habits and meetings. | Freemium | Official site |
| Reflect | Networked note-taking app with built-in AI features. | See site | Official site |
| River | AI workspace for working across documents, spreadsheets, presentations, files, and connected apps with a team. | Freemium | Official site |
| Rollstack | Creates branded slide decks and reports from your data in Snowflake, Tableau, Power BI and more. | See site | Official site |
| Sana AI | AI agents for chatting with and searching across company knowledge, including meetings. | See site | Official site |
| SaneBox | Email tool that sorts unimportant messages out of your inbox. | See site | Official site |
| Saner.AI | AI assistant for notes, email, calendar and tasks, aimed at people with ADHD. | Freemium | Official site |
| Scape | Intelligent email inbox that helps process mail. | See site | Official site |
| Screenpipe | App that records screen activity to build a searchable AI memory and find workflows to automate. | Freemium | Official site |
| Scribe | Records your workflow and turns it into step-by-step guides. | See site | Official site |
| Shortwave | Email client for Gmail with AI search, summaries and drafting. | See site | Official site |
| Skej | AI scheduling assistant. | See site | Official site |
| Slidebean | Pitch deck builder for startups with AI design. | Free trial | Official site |
| SlidesAI | Creates Google Slides and PowerPoint presentations from text with AI. | Freemium | Official site |
| Slidesgo | Presentation templates with AI generation features. | Freemium | Official site |
| SlideSpeak | AI tool for creating and summarizing PowerPoint presentations. | Freemium | Official site |
| Smallpdf | Online PDF tools for converting, editing and signing, with an AI PDF summarizer. | See site | Official site |
| Smartsheet | Work management platform with AI-assisted formulas, charts and summaries. | Paid | Official site |
| Spacesheep | Documents created with AI for team reading and review. | Freemium | Official site |
| Spark Mail | Email app from Readdle with AI writing, summaries and smart inbox. | Freemium | Official site |
| Stamp | AI email and calendar assistant that drafts replies, categorizes messages, learns preferences, and schedules events. | Free trial | Official site |
| Stardrift | AI travel planner that researches destinations, flights, and hotels, organizes itineraries, and tracks flight prices. | Freemium | Official site |
| Storydoc | Interactive presentation and pitch deck creator with AI. | Paid | Official site |
| Structured | Visual day planner app with AI-assisted planning. | See site | Official site |
| Sunsama | Daily planner that brings tasks and calendar together. | See site | Official site |
| Supademo | Tool for creating interactive product demos and guides with AI. | Freemium | Official site |
| Superhuman | Fast email client with built-in AI writing and triage. | See site | Official site |
| Superlist | To-do list and notes app with AI help for planning and capturing tasks. | Freemium | Official site |
| Tab | AI wearable for memory and conversations. | See site | Official site |
| Talentropy.ai | AI chat over your documents and data to get quick answers. | See site | Official site |
| Tana | Connected workspace for notes and tasks with AI built in. | Freemium | Official site |
| Taskade | Turn business processes into live apps and AI agents for teams. | Freemium | Official site |
| Text Blaze | Snippet and template tool for Chrome that inserts text and forms with shortcuts, with AI writing features. | Freemium | Official site |
| TextExpander | Text snippet expansion tool for teams with AI-assisted writing. | Freemium | Official site |
| Todoist | Task manager with an AI assistant to help break down and plan work. | Freemium | Official site |
| Trunk Tools | AI agents for construction document management. | See site | Official site |
| Tulip | Frontline operations platform for manufacturing with AI. | Paid | Official site |
| UPDF | PDF editor for desktop and mobile with an AI assistant for summaries and chat. | Freemium | Official site |
| Velozity | Multiplayer AI office where teams and agents work together. | See site | Official site |
| Verdant | AI-assisted permitting software for local governments that manages intake, checks submittals against local ordinances, and supports staff review. | See site | Official site |
| Vimcal | Fast calendar app with AI scheduling and availability sharing. | Free trial | Official site |
| Whimsical | Visual workspace for flowcharts, docs and wireframes with AI assistance. | See site | Official site |
| Wonderplan | Free AI travel itinerary planner. | See site | Official site |
| Wrike | Work management platform with AI features. | Freemium | Official site |
| Xmind | Mind mapping app with AI brainstorming and summarization features. | See site | Official site |
Meetings & Transcription (46)
| Tool | What it does | Pricing | Link |
|---|---|---|---|
| Amie | AI note-taker that turns meetings into notes, to-dos and follow-up emails. | Free trial | Official site |
| AudioPen | Turns rambling voice notes into clear text. | Freemium | Official site |
| Ava | AI and professional live captions for deaf and hard-of-hearing people. | Freemium | Official site |
| Avoma | Meeting assistant with notes, scheduling and conversation intelligence. | See site | Official site |
| Bluedot | Meeting recorder that works without joining a bot to the call. | Freemium | Official site |
| Bubbles | Async screen recording with an AI notetaker for meetings. | Freemium | Official site |
| Cedric AI | AI meeting agent that can present slides and attend meetings for you. | See site | Official site |
| Circleback | Meeting notes with action items and automations. | Freemium | Official site |
| Claap | Meeting recorder and video workspace with AI notes, CRM updates and deal insights. | Freemium | Official site |
| Cluely | AI meeting assistant that takes notes and gives real-time answers during calls. | Freemium | Official site |
| Fathom | Records, transcribes and summarizes Zoom, Google Meet and Teams calls. | Freemium | Official site |
| Fellow | Meeting management tool with agendas, notes and AI summaries. | Freemium | Official site |
| Fireflies.ai | AI notetaker that records, transcribes and summarizes meetings and automates follow-ups. | Freemium | Official site |
| Good Tape | Accurate automatic transcription service. | Freemium | Official site |
| Grain | Meeting recorder and notes tool focused on sales and customer calls. | Freemium | Official site |
| Granola | AI notepad for meetings that works without a meeting bot. | Freemium | Official site |
| Happy Scribe | Transcription, subtitles and AI notetaker for audio, video and meetings in many languages. | Freemium | Official site |
| Jamie | Meeting notes tool that works without a bot joining the call. | Freemium | Official site |
| Laxis | AI meeting assistant and sales agent that captures notes and updates CRMs. | See site | Official site |
| Leexi | AI notetaker and conversation intelligence for sales and customer teams. | Free trial | Official site |
| MeetGeek | Records, transcribes and summarizes meetings automatically. | Freemium | Official site |
| Noota | AI meeting assistant that records, transcribes and summarizes meetings and syncs to CRMs. | Freemium | Official site |
| Notta | Meeting transcription and summary tool supporting many languages. | Freemium | Official site |
| Omi | Wearable AI pendant and app that captures, transcribes and summarizes conversations. | See site | Official site |
| Otter.ai | AI meeting agent with real-time transcription, summaries and action items. | Freemium | Official site |
| Plaud | AI voice recorder hardware and app for transcripts and summaries. | See site | Official site |
| Poised | AI communication coach for meetings. | Freemium | Official site |
| Read AI | Meeting notes, summaries and analytics across video calls, email and chat. | Freemium | Official site |
| Rev | Transcription platform with AI and human transcripts, captions and legal and investigative workflows. | Paid | Official site |
| Sembly | AI meeting assistant for notes, transcripts and insights. | See site | Official site |
| Sonix | Automated transcription for audio and video files in many languages, with an editor, summaries and speaker labels. | Free trial | Official site |
| Spinach AI | AI meeting assistant that takes notes and updates tools like Jira and CRMs. | Freemium | Official site |
| Supernormal | AI meeting notetaker that writes notes and action items for Google Meet, Zoom and Teams. | Freemium | Official site |
| Tactiq | Live transcription and AI meeting notes for Google Meet, Zoom and Microsoft Teams. | Freemium | Official site |
| Timeless | AI meeting recorder that turns meetings into notes and searchable knowledge. | See site | Official site |
| tl;dv | Meeting recorder and summarizer for Zoom, Google Meet and Teams. | Freemium | Official site |
| Transkriptor | AI transcription for meetings, audio and video. | See site | Official site |
| Trint | AI transcription and editing platform for newsrooms and content teams. | See site | Official site |
| TurboScribe | Fast AI transcription for audio and video files. | See site | Official site |
| Uminal | AI meeting assistant. | See site | Official site |
| Verbit | AI-based transcription and captioning with human review for legal, education and media. | See site | Official site |
| VoiceCap | AI meeting capture and notes for teams. | Freemium | Official site |
| Voicenotes | AI note-taker for meetings that records on your device without a bot joining the call. | Freemium | Official site |
| Webex AI Assistant | Cisco AI assistant for Webex meetings and calling. | See site | Official site |
| Wudpecker | AI note-taker for Zoom, Google Meet and Teams meetings. | Freemium | Official site |
| ZoomMate | Zoom's AI teammate that takes meeting notes, answers questions about your conversations and helps complete follow-up work. | See site | Official site |